====== Jesus Expo 2010 Planning Wiki ====== ====== Final Notes ====== * Post Festival Final Meeting * Thank you cards * Thank you messages * [[Final Budget review]] * Collecting photos / video ====== Improvements / lessons learned ====== * Heavier bricks needed * Stronger string * Letters need to go out earlier * Chrestos * BGEA and STM not enough space ===== Comments from 3rd Parties ===== * some stage performances seemed questionable * shorten day * stamps need to be figured out better. maybe mark the locations better. * get sponsors next time (Macs froster) * invite butterfield acres * should move from city to city. National event. * shade for stage performers / volunteers / bbqs ====== News ====== * July 24th, 2010 * Chinatown - 2nd Ave, between Center St and 1st St SE * [[docs:jesusexpo2010:volunteersignup:start|Volunteer sign up page]] is up. * [[volunteer email addresses]] * **Next Committee Meeting**: Tuesday, July 20th, 6pm Calgary Court Restaurant. * **Next Volunteer Meeting/Orientation**: Friday, July 23rd, 7:30pm Chinese Pentecostal Church. * [[guidelines for stage]] * [[guidelines for booths]] ====== Missing Links / Loose Ends ====== * Follow up Champion (Jimmy/Rev Tsui - Confirmed) * Plasma car race * Letters to businesses - done. * **tables** (Amy confirmed. Still need to arrange delivery) * **hand washing stations**. * **popcorn final details**. * **volunteer orientation meeting** * **relayout map** - Jackson & Sam * **vouchers** - Jackson * security plan (11-14 people) - Amy & Albert ====== Promo ====== * newspapers - sueann * alternate weeks for ads in different newspapers. The week before and 2 weeks before (9th and 16th). $500 * article in Sing Tao Daily today. There will be another article at oriental weekly ( Cutural newspaper of Trend weekly - Han Chin) in mid July. The poster advertisement will be issued July 15 (Thur) 大都會 and trend weekly (Han-Chin). {{docs:jesusexpo2010:an-a03-0630.pdf|article}} * Sueann(July 12): Ad will be out on this week's Sing Tao/Cosmo weekly (大都會). Poster. {{docs:jesusexpo2010:contract-calgary_chinese_christian....pdf|contract}} * Radio. Pending Uplink directors' permission. We will temporary replace the regular Life journey promo at FM947. * packages. done... * Posters. done... * [[http://jesusexpo.cccbpa.ca]] - internal and external posters are accessible here * {{docs:jesusexpo2010:translationrequest.rtf|}} ====== Budget ====== * prelim budget {{docs:jesusexpo2010:budgetnew.xls|}} ====== Prayer Items ====== * Weather / Rain / Wind * People * Volunteers * Champions * People on the street that day * Unity * Wisdom * Planning * Funding * Safety ======Committee====== * Jackson - mrjacksonchan@gmail.com - Coordinator / vision casting / booth overseeing * Sam - mrsamchan@gmail.com - Oversee, Booth Design * Ivy - ivy_chew@hotmail.com * Brian - bcheung1@gmail.com * Kingston - kingstonwong@gmail.com * Clem - clem_yuen@yahoo.com ======Vision / Purposes====== - Outreach - Interchurch unity - Change culture (Christian and secular) * Outward focus. Evangelism. Strengthen pillars. =====Key values===== * Stand strong and shine * Seek God with ALL your heart * No more excuses * Take a risk! stretch! God will catch you. =====Key Strategies===== * Create crowds. People draw people. * Control flow of traffic with attractions. * All line ups should have something for people to look at while waiting * Seed planting / Creating opportunities, harvest -> added because of people saved in 2005 * Affecting our culture. Be in it but not of it. ====== Current Booths ====== * [[http://jackson.chanclan.ca/wiki/lib/exe/fetch.php?cache=cache&media=docs:jesusexpo2010:2005map.jpg|2005 Booth Map]] * Booths are Free, but we do accept donations to help cover costs of booths ===== 2010 Map - Updated July 22 ===== {{docs:jesusexpo2010:mapplannew.jpg|}}\\ ===== Confirmed booths / displays / participants ===== * Open Air Campaigners - Chip & his group are coming. (Greg Barclay contact) - 1 table/open area with high traffic * Grace Melodies - Imelda Fung (1 table) * BGEA (Billy Graham Evangelistic Association) & Rock the River - Sueann / Carina Kwok / Matt Gaw ( 1 table) * Calgary Short term missions (sueann - 1 table) * Uplink (needs plugin) together with SOBEM, MEDIA 影音使團, FEBC (3 tables) * Wing Kei Care Centre (amy) * CCI Bookstore (amy) * CCM (1 table) / Chinese Family For Christ International http://www.cffc.org/ confirmed they will take a booth, and they need plugin. * CCCBPA * Calligraphy for bible verses by Artist Yeung (Amy). confirmed (1 pm. 2’x4’ table, in the shade close to washroom. * Wandering Magic and balloon on the street by Louis Quon. confirmed * Note: CCAC Flames camp at church locator booth. ==== Main designed outreach booths ==== * Meat * give out cards for collecting stamps. Stamps used for getting free food. * Collect all the stamps to gain access to prayer tent. - Illusion Vs Reality - Elaine (Champion) - 3 tables - Excuse Parade - Geoffrey Mah (Champion) - Take the Leap - Stephen Laing (Champion) - Strip off the camo - Kingston Wong (Champion) * Kids carnival - Ivy Chew (Champion) * kids earn game tokens by learning about bible stories. * Stage - Brian x 2 (Champion) ==== Details ==== * Bracelets to mark volunteers ordered * Stamp card needs to be designed ====== Schedule ====== * Roads Close @ 6am * Roads reopen @ 9pm ====== Forms and Applications ====== * July.12.2010 - Did final walk through with Benjamin. All is good. Paperwork is done. * June.25.2010 - Roads permit and police approval received by Benjamin Brackett * May.4.2010 - Called Benjamin Brackett (from city) who helped us with the application and he said we are good to start promoting our event. **So we are good to go!** :) Spread the word! :) * Application form Submitted & confirmation of reception (April 24, 2010). * City is holding date for us. Need to fill out yet another new {{docs:jesusexpo2010:city_of_calgary_application_package_1854.pdf|form}}. Brian tasked. * Alberta Health Services form and Vendor form - Brian submitting. * Noise Exemption Permit form - approved and [[attached]]. * {{docs:jesusexpo2010:city_of_calgary_application_package_1854-edit.pdf|Completed submitted form}} * {{docs:jesusexpo2010:city_certificate.pdf|Insurance Certificate submitted}} * [[http://jackson.chanclan.ca/wiki/lib/exe/fetch.php?cache=cache&media=docs:jesusexpo2010:mapplancity.jpg|Map Submitted]] * {{docs:jesusexpo2010:emergency_plan.doc|Emergency Plan}} ===== Calgary Roads ===== * John Larsen * john.larsen@calgary.ca * 403-268-1573 * 6am road closed * 9pm road reopened ===== Event Liason (Main Application) ===== * Benjamin Brackett (Event Liaison) * The City of Calgary * Benjamin.Brackett@calgary.ca * 403-268-1403 ===== health guy ===== * Kenning Leung, CIPH(C), BSc * Public Health Inspector * Environmental Health, Alberta Health Services * Kenning.Leung@albertahealthservices.ca ======Other Misc Ideas====== ===== Meat (4 - LOVE)===== * [[the poster becomes booths|4 Main Booths]] * interactive * conversation starters / brain shakers * Food will be attached to each booth / line up through the booths? * Confession booth / cross (V) == * [[the poster becomes booths]] * evening worship party * sandwich station * make sandwiches for poor people. * Hotdog station * do not funnel people too fast. * Kids carnival - no dunk tank * answer seed planting questions to get game tickets, answer bible trivia, bible story booths, listen to talks to get game tickets *magic, balloons * Matrix booth * computers, red pill / blue pill. parallels, parables, video clips * prayer tent on the street * pray for people. 24-7 prayer * confessional booth * money booth * parable. treasure in heaven * [[text]] * street shuffleboard * stage * Mustard Seed * video clips playing * Praise & Worship Showdown / battle of the bands? ====== What we missed last time ====== * Street witnessing (not enough man power) * need more mandarin speaking volunteers * follow up