Jesus Expo 2010 Planning Wiki

Final Notes

  • Post Festival Final Meeting
  • Thank you cards
  • Thank you messages
  • Collecting photos / video

Improvements / lessons learned

  • Heavier bricks needed
  • Stronger string
  • Letters need to go out earlier
  • Chrestos
  • BGEA and STM not enough space

Comments from 3rd Parties

  • some stage performances seemed questionable
  • shorten day
  • stamps need to be figured out better. maybe mark the locations better.
  • get sponsors next time (Macs froster)
  • invite butterfield acres
  • should move from city to city. National event.
  • shade for stage performers / volunteers / bbqs

News

  • July 24th, 2010
  • Chinatown - 2nd Ave, between Center St and 1st St SE
  • Next Committee Meeting: Tuesday, July 20th, 6pm Calgary Court Restaurant.
  • Next Volunteer Meeting/Orientation: Friday, July 23rd, 7:30pm Chinese Pentecostal Church.

Missing Links / Loose Ends

  • Follow up Champion (Jimmy/Rev Tsui - Confirmed)
  • Plasma car race
  • Letters to businesses - done.
  • tables (Amy confirmed. Still need to arrange delivery)
  • hand washing stations.
  • popcorn final details.
  • volunteer orientation meeting
  • relayout map - Jackson & Sam
  • vouchers - Jackson
  • security plan (11-14 people) - Amy & Albert

Promo

  • newspapers - sueann
    • alternate weeks for ads in different newspapers. The week before and 2 weeks before (9th and 16th). $500
    • article in Sing Tao Daily today. There will be another article at oriental weekly ( Cutural newspaper of Trend weekly - Han Chin) in mid July. The poster advertisement will be issued July 15 (Thur) 大都會 and trend weekly (Han-Chin). article
    • Sueann(July 12): Ad will be out on this week's Sing Tao/Cosmo weekly (大都會). Poster. contract
    • Radio. Pending Uplink directors' permission. We will temporary replace the regular Life journey promo at FM947.
  • packages. done…
  • Posters. done…

Budget

Prayer Items

  • Weather / Rain / Wind
  • People
    • Volunteers
    • Champions
    • People on the street that day
  • Unity
  • Wisdom
  • Planning
  • Funding
  • Safety

Committee

  • Jackson - mrjacksonchan@gmail.com - Coordinator / vision casting / booth overseeing
  • Sam - mrsamchan@gmail.com - Oversee, Booth Design
  • Ivy - ivy_chew@hotmail.com
  • Brian - bcheung1@gmail.com
  • Kingston - kingstonwong@gmail.com
  • Clem - clem_yuen@yahoo.com

Vision / Purposes

  1. Outreach
  2. Interchurch unity
  3. Change culture (Christian and secular)
    • Outward focus. Evangelism. Strengthen pillars.

Key values

  • Stand strong and shine
  • Seek God with ALL your heart
  • No more excuses
  • Take a risk! stretch! God will catch you.

Key Strategies

  • Create crowds. People draw people.
  • Control flow of traffic with attractions.
  • All line ups should have something for people to look at while waiting
  • Seed planting / Creating opportunities, harvest → added because of people saved in 2005
    • Affecting our culture. Be in it but not of it.

Current Booths

  • Booths are Free, but we do accept donations to help cover costs of booths

2010 Map - Updated July 22


Confirmed booths / displays / participants

  • Open Air Campaigners - Chip & his group are coming. (Greg Barclay contact) - 1 table/open area with high traffic
  • Grace Melodies - Imelda Fung (1 table)
  • BGEA (Billy Graham Evangelistic Association) & Rock the River - Sueann / Carina Kwok / Matt Gaw ( 1 table)
  • Calgary Short term missions (sueann - 1 table)
  • Uplink (needs plugin) together with SOBEM, MEDIA 影音使團, FEBC (3 tables)
  • Wing Kei Care Centre (amy)
  • CCI Bookstore (amy)
  • CCM (1 table) / Chinese Family For Christ International http://www.cffc.org/ confirmed they will take a booth, and they need plugin.
  • CCCBPA
  • Calligraphy for bible verses by Artist Yeung (Amy). confirmed (1 pm. 2’x4’ table, in the shade close to washroom.
  • Wandering Magic and balloon on the street by Louis Quon. confirmed
  • Note: CCAC Flames camp at church locator booth.

Main designed outreach booths

  • Meat
    • give out cards for collecting stamps. Stamps used for getting free food.
    • Collect all the stamps to gain access to prayer tent.
    1. Illusion Vs Reality - Elaine (Champion) - 3 tables
    2. Excuse Parade - Geoffrey Mah (Champion)
    3. Take the Leap - Stephen Laing (Champion)
    4. Strip off the camo - Kingston Wong (Champion)
  • Kids carnival - Ivy Chew (Champion)
    • kids earn game tokens by learning about bible stories.
  • Stage - Brian x 2 (Champion)

Details

  • Bracelets to mark volunteers ordered
  • Stamp card needs to be designed

Schedule

  • Roads Close @ 6am
  • Roads reopen @ 9pm

Forms and Applications

  • July.12.2010 - Did final walk through with Benjamin. All is good. Paperwork is done.
  • June.25.2010 - Roads permit and police approval received by Benjamin Brackett
  • May.4.2010 - Called Benjamin Brackett (from city) who helped us with the application and he said we are good to start promoting our event. So we are good to go! :) Spread the word! :)
  • Application form Submitted & confirmation of reception (April 24, 2010).
  • City is holding date for us. Need to fill out yet another new form. Brian tasked.

Calgary Roads

  • John Larsen
    • john.larsen@calgary.ca
    • 403-268-1573
  • 6am road closed
  • 9pm road reopened

Event Liason (Main Application)

  • Benjamin Brackett (Event Liaison)
    • The City of Calgary
    • Benjamin.Brackett@calgary.ca
    • 403-268-1403

health guy

  • Kenning Leung, CIPH(C), BSc
    • Public Health Inspector
    • Environmental Health, Alberta Health Services
    • Kenning.Leung@albertahealthservices.ca

Other Misc Ideas

Meat (4 - LOVE)

    • interactive
    • conversation starters / brain shakers
    • Food will be attached to each booth / line up through the booths?
  • Confession booth / cross (V)

==

  • evening worship party
  • sandwich station
    • make sandwiches for poor people.
  • Hotdog station
    • do not funnel people too fast.
  • Kids carnival - no dunk tank
    • answer seed planting questions to get game tickets, answer bible trivia, bible story booths, listen to talks to get game tickets
    • magic, balloons
  • Matrix booth
    • computers, red pill / blue pill. parallels, parables, video clips
  • prayer tent on the street
    • pray for people. 24-7 prayer
  • confessional booth
  • money booth
    • parable. treasure in heaven
  • street shuffleboard
  • stage
  • Mustard Seed
  • video clips playing
  • Praise & Worship Showdown / battle of the bands?

What we missed last time

  • Street witnessing (not enough man power)
    • need more mandarin speaking volunteers
  • follow up
 

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